Comprehensive information retention guidance for industry launched
Common Data Access (CDA), the data management subsidiary of Oil & Gas UK, has issued new guidance that will support companies in planning decommissioning more efficiently.
Developed in collaboration with the Shell Brent Decommissioning Project, and the School of Law at the University of Aberdeen, the Guidance on the Retention of Information Received or Created by UK-Based Oil Companies Associated with a Decommissioned Asset includes a publicly-available records retention schedule - a first for the UK oil and gas industry - and supports operators in determining what data and documents must be retained after an offshore asset is decommissioned.
Daniel Brown, Manager, CDA Projects, said: “Over the 40-plus year lifespan of an offshore asset, many thousands of boxes of physical records, and millions of electronic files are created and then stored at substantial ongoing cost.
“Once the asset is removed to be dismantled, many of these records are no longer required – but deciding what must be retained, and what may lawfully be destroyed is not a simple task.
Once the asset is removed to be dismantled, many of these records are no longer required - but deciding what must be retained, and what may lawfully be destroyed is not a simple task." Daniel Brown, Manager, CDA Projects
"This example retention schedule and guidance supports companies as they make retention decisions, and work to avoid keeping hold of data and documents for years longer than is needed. Over time it may become a standard framework that the diverse range of companies now operating on the UKCS can work to.”
Capturing the Energy warmly welcomes the publication of the guidance, and in particular the retention schedule, which we have advocated for some time as an essential tool for ensuring consistency across the industry that will facilitate future research and analysis.
Project Officer Joe Chapman explains: "Information is a valuable asset and Capturing the Energy can help companies to meet their obligations and realise this potential, as well as being an alternative to destroying information - at the end of the required period - that may have lasting value within the industry and beyond.
"Effective management of information is key to maximising economic recovery and we fully support the industry's efforts to achieve ever-greater efficiency in this area. Documents - whether as physical or electronic files - are as much a part of the overall information landscape as technical data, and working with Capturing the Energy can help to relieve the burden that these records often present."